What Is ShiftWizard?
ShiftWizard is software made for hospitals and health systems. It is part of HealthStream and is used for planning staff schedules. The tool is built just for healthcare because everyday scheduling software doesn’t fit hospital needs well.
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At UF Health, it runs behind a secure login. Staff need a Gatorlink username and password. They must use JavaScript in their browser to access it. If they need help, UF Health’s IT support is ready to assist.
Why UF Health Chooses ShiftWizard
Easy Scheduling
ShiftWizard helps managers set up shifts quickly. It removes the headache of paper schedules and emails.
Better Staff Communication
Staff can view schedules, request time off, and swap shifts using their phones. They can also send messages fast, so no more confusion or delays.
Smart Planning Tools
The software gives real-time views of staffing, shows reports, and helps forecast how many nurses are needed. It even works with systems like Workday and EMRs (electronic medical records) for smooth planning.
How UF Health Uses ShiftWizard
Better Coverage
At the UF Health Medical Intensive Care Unit (MICU, Unit 82), schedules are planned using ShiftWizard. It uses data on average patient days and nurse-to-patient ratios to help make sure coverage is safe and fair.
Handling Emergencies and Busy Moments
ShiftWizard lets staff redeploy across units. For example, during COVID-19, UF Health used it to move cross-trained nurses into high-need areas, like COVID wards. They also used it to assign helpful jobs like mask fitting and visitor screening. This helped them keep staff employed and flexible.
Benefits at a Glance
Benefit What It Means for UF Health Easy to Use Staff and managers can learn it fast and use it daily with little trouble. Saves Money Better schedules mean less overtime and agency costs. Mobile Access Schedules, requests, and shift swaps are easy to manage from phones. Smart Decisions Live data helps leaders plan shifts by demand and patient care needs. Helps in Emergencies Quick redeployment and shift changes make staffing smarter and more reliable.
Conclusion
ShiftWizard is not just another scheduling system—it is a helpful partner for UF Health staff. It brings order to busy work, helps staff feel more in control, and lets leaders plan smarter. With its mobile tools, integrated data, and flexibility for emergencies, it has made scheduling easier at UF Health.
FAQs
Who can use ShiftWizard at UF Health?
Nurses, managers, and support staff at UF Health Shands and other UF Health sites with a Gatorlink login can access it.
Is ShiftWizard easy to learn?
Yes, staff find it simple to check schedules, ask for time off, or swap shifts in just a few taps.
Why choose ShiftWizard over old systems like paper or email?
It reduces errors, saves time, lowers overtime costs, and gives real-time visibility for better shift planning.
Can it work in emergencies or during busy times?
Yes. UF Health used ShiftWizard to create new shifts and assign staff to urgent tasks during COVID-19. It helped them redirect staff without cutting jobs.
Does UF Health customize ShiftWizard?
Yes. For example, at Unit 82, they use staffing grids and planned workloads in ShiftWizard to guide scheduling decisions.
